Privacy Policy

1 Information We Collect

Account Information

• Full name, email address, and username
• Institutional affiliation and role (researcher, LGU official, etc.)
• Municipality/LGU association (if applicable)

Usage Information

• Research items viewed, searched, and downloaded
• AI chat queries and analysis requests
• Research study requests submitted
• Best practices submitted and viewed
• Browser type, IP address, and access timestamps

Guest Submissions

• Contact name, email, and organization for research study requests
• A unique tracking token is generated for guest submissions

2 How We Use Your Information

• Platform Operation: To provide access to research, process requests, and deliver AI analyses
• Personalization: To recommend relevant research based on your interests and sector
• Analytics: To track research impact, usage trends, and platform performance
• Communication: To send notifications about your requests, new research, and platform updates
• Improvement: To enhance platform features, AI accuracy, and user experience

3 AI Processing & Data

Gov-AIdeaS uses AI (including Ollama/local LLMs) to analyze research content and respond to user queries. Your chat queries and AI interactions may be processed by our AI system. Research content analyzed by AI remains within our platform infrastructure. We do not share your personal data or queries with external AI service providers unless explicitly stated.

4 Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including encrypted passwords, CSRF protection, secure session management, and role-based access controls. However, no method of electronic transmission or storage is 100% secure.

5 Data Sharing

We do not sell your personal information. We may share information with:

• SSU Administration: Aggregated analytics and research impact metrics
• Research Authors: Statistics about how their research is accessed (anonymized)
• LGU Representatives: Information about research matching their requests
• Legal Requirements: When required by law or to protect our legal rights

6 Your Rights

Regarding your personal data, you have the right to:

• Access: Request a copy of your personal data
• Correction: Update or correct your account information
• Deletion: Request deletion of your account and associated data
• Notification Control: Manage your notification preferences
• Data Export: Request an export of your activity data

You can manage most of these through your profile settings or by contacting us.

7 Cookies & Local Storage

We use essential cookies for session management and authentication. We may use local storage for user preferences (such as dark mode settings). We do not use third-party tracking cookies. Analytics tools like Chart.js operate on aggregated data without individual tracking.

8 Changes to This Policy

We may update this Privacy Policy from time to time. We will notify registered users of significant changes. Your continued use of the platform after changes are posted constitutes acceptance of the revised policy.